2012 Tour Conditions Agreement
This document outlines what Scottish Dream Tours ("SDT") agrees to provide when you sign up for a tour, and what
you agree to do in return. This is very important information, so please read it carefully before you complete your
reservation request.
Tour Price Guaranteed for 2012: Our tour prices do not include airfare, and are subject to change without
notice due to the unpredictability of currency rates and trip costs. However, the price for the tour you have
selected will be locked and guaranteed the moment we receive your deposit. (If you transfer to an alternate 2012
departure for the same itinerary, your initial tour price will be honored. If you transfer to a different 2012 tour
itinerary, the tour price effective on the date we confirm your transfer will be applied.) For current tour prices,
visit www.scottishdreamtours.com or call our Tour Department at 800-511-7803.
Included in the price of each tour: Sightseeing tours by an SDT guide, and local guides when appropriate,
including admissions to sights seen as a group, breakfasts each morning and lunches and dinners listed in itinerary;
all accommodations, all transportation required for group activities from the first accommodation to the last
accommodation of the tour (transportation for optional group activities and independent travel during the tour is
not included). Not Included: Airfare, meals not specified in itinerary, optional sightseeing, room service, items
of a personal nature, beverages including alcohol, telephone calls, laundry, traditional end of the tour gratuity to
your Tour Director and Motorcoach Driver, trip cancellation and travelers insurance.
Tour payments: To reserve a seat on an SDT tour you must agree to these Tour Conditions and provide us with a
deposit of $500 per person. We accept American Express, MasterCard and Visa debit or credit cards, personal
checks, money orders and bank drafts for all tour deposits. Your final tour payment will be due at least 90 days
before departure and we prefer your final payment to be made by check or money order. If paying your final
balance by credit card we will charge an additional 3% for processing. If you sign up for a tour within 90 days of
the tour departure, full payment will be required before we can confirm you on the tour and the deposit portion will
be non-refundable. Missing the final payment deadline, as noted on your tour invoice and your initial tour
confirmation letter, may result in your being removed from the tour. Please make a note on your calendar of your
final payment due date, as it is your responsibility to ensure that we receive your final payment in a timely manner
although we will email you a final payment reminder.
Single supplements for solo travelers: We offer optional, limited, extra-cost single supplements on each of our
2012 tours if you would prefer a private room of your own (prices currently range from an additional $495 - $995
depending upon the specific itinerary you select; refer to www.scottishdreamtours.com for the most up-to-date
single supplement prices). Single supplements are refundable if cancelled at least 90 days prior to the tour
departure. Single supplements cancelled less than 90 days prior to the tour departure will be forfeited.
Cancellations and refunds: All cancellations must be in writing and are subject to the following
cancellation fee schedule. Date of booking to 90 days prior to departure - 20% of your deposit will default. You
can transfer the entire deposit amount to another tour if you need to cancel your tour.
90 - 0 days prior to tour start date your full deposit will default.
89 - 60 days to date of departure - 50% of full tour cost.
59 to 31 days to date of departure - 75% of full tour cost.
30 days to date of departure - 100% of tour cost.
Trip cancellation insurance is strongly encouraged and we must have a copy of the insurance paperwork prior to
traveling. If you wish to decline travel insurance, we need this in writing stating that you accept full responsibility.
This will protect you and also ourselves if you need to cancel your tour for any reason. We are a very small
company and each cancellation effects us in a major way. We suggest using your own insurance company, AAA, or
American Express and we also recommend: Total Travel Insurance Or Global Travel Shield. You should be covered
for the duration of your trip to cover trip cancellation or interruption, injury, death, airline tickets, lost baggage and
money, liability and medical expenses.
Cancellations must be mailed to:
Celtic Voyages LLC
205 E 1st St
Cle Elum, WA 98922
USA
We do not honor cancellations by email or telephone.
**Any tour with less than 5 people may be subject to a supplement in order to make the tour feasible for
us. You will be advised of this in advance of final payment**
You'll want to pack light: Baggage handling for one suitcase and only one suitcase per person and one carry on
bag while on tour and at accommodations is included in the tour price. Due to limited coach capacity this single
bag should have dimensions not exceeding 30"x 18"x 10" and weight not exceeding 60lbs (27 kg). Your carry on
bag must be of the size that will fit into the overhead compartment of an airplane. A charge of $5 per traveling day
will be collected if the suitcase exceeds the established weight and/or dimensions.
Tour itineraries are subject to change: The UK and Ireland can be full of surprises and we need to be flexible
enough to take advantage of whatever comes along so that we may provide you with the best possible tour. We
reserve the right to make any changes up to the date of departure without notification if we feel it is in the best
interest of the tour group. Uncompleted portions of the tour itinerary are not cause for refund.
Participation: Although we want everyone to have a good time, it sometimes happens that someone participating
in a tour can misbehave or do things that are incompatible with the safety, comfort or convenience of other
members of the tour. You agree that in those circumstances we have the exclusive right and discretion, to expel
someone, or even you, from a tour at any time, without any claims or complaints by you against us. We do not
believe in the whole group suffering due to the actions of one person.
Disabilities: Any pre-existing physical, mental, or emotional disability that may require attention or treatment
must be reported in writing prior to the beginning of a tour. All tour members are required to complete, sign and
return, prior to their tour start date, a Release and Waiver Agreement, a Tour Member Obligations and
Participation Agreement, and Medical Form. Failure to return a complete and accurate Release and Waiver
Agreement could result in expulsion from a tour at your own expense. These forms will be mailed to you upon
payment of your tour balance.
Disabled Participants and those with limitations: Any disability requiring special attention should be reported
to us at the time the reservation is made. We will make reasonable efforts to accommodate the special needs of
disabled tour participants, but we are not responsible in the event it is unable to do so, nor are we responsible for
any denial of services by carriers, hotels, restaurants or other independent suppliers. As our coaches are not
equipped with wheelchair ramps, all tour members must be able to step up into the minibus.
Smoking: All of our tours are nonsmoking tours. You will never be allowed to smoke on the bus or in your hotel
room at any time, or anywhere indoors/outdoors where other tour members are present. At the same time, keep in
mind that we cannot always isolate smoke-sensitive tour members from the many locals who light up.
Customs: US residents are allowed to bring back $800 worth per person of duty-free goods from Europe.
Tours cancelled by SDT: Although unlikely, your tour may be cancelled due to unforeseen circumstances. If SDT
cancels a tour you have reserved, the entire amount you have paid to SDT for the applicable tour will be refunded to
you within fourteen days after the tour's cancellation, as required under Washington State law. Once this occurs,
SDT and its representatives have no other obligations to tour members on cancelled trips including any additional
costs or fees related to the issuance and/or cancellation of airline tickets or other travel reservations not made by
SDT.
This form must be signed, dated and returned to us within 10 days of receipt.
Name of 1st Traveler: ________________________________________ Date: ____________________
Signature: _________________________________________________
Name of 2nd Traveler: ________________________________________ Date ____________________
Signature: _________________________________________________
Mail to: Celtic Voyages LLC 205 E 1st Street Cle Elum, WA 98922